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Multiple W2s for the same states from the same employer...?

sdowney

I worked for one employer in 2025 and received 3 pages W2s for TOTAL State, State #1, State #2, and State #3. I have two W2s for State #1 and two W2s for State #2 with different amounts in each for boxes 12a (D for 401k retirement plan), 16 (state wages), and 17 (state income tax). For example, for State #1 my 12a is different on both versions of the State #1 W2. When I add the amounts in each state W2 box 12a (I'm only contributing to one retirement plan), the total is about $1300 off from the 12a amount for TOTAL STATE. Boxes 1-11 are the same on all forms, with the exception of the "Employer use only."

Is this an error by my employer? Should I report every box 12a, 16, and 17 even if there are duplicates from the same states?

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Accepted answers

sdowney

https://community.freetaxusa.com/discussion/comment/7479#Comment_7479

It was because those two states taxed two different ways (resident tax and worked-in-tax).

All comments

Taylor

Hello sdowney,

If you have multiple states for the same employer, select "Add a State" at the bottom of the W2 entry screen. You'll enter Boxes 15-17 separately for each state, but all under the same employer.

If you have multiple W2 forms for the same state, check if one of the W2 forms is marked "Corrected." If you have a corrected W2, it would typically replace the original W2.

If your duplicate W2 forms are not marked "Corrected," please contact your employer to verify the entries.

sdowney

https://community.freetaxusa.com/discussion/comment/7479#Comment_7479

It was because those two states taxed two different ways (resident tax and worked-in-tax).

TaxMorgan

Hello sdowney,

Thank you for that clarification. If you have more questions specific to your return, we would recommend contacting support directly from your account, as we are better able to assist you there being able to view your account-specific information.